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Sharing and Sending Links to Shared Files in Online File Folder

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Last Updated: March 5, 2009 8:33 AM

In Online File Folder, you share files that other users can access or you can send an email message containing a link to the shared files or folders to other users.

To Share a File or Folder

  1. Log in to Online File Folder.
  2. Go to the Files tab.
  3. In the Folders list, click the folder that contains the file(s) or folder that you want to share.
  4. In the upper right corner, next to the navigation buttons, click the View icon that represents the View you want to use.
  5. Locate and select the file(s) you want to share.

    NOTE: In some views you can just click additional files to select multiple files. In others, you may need to press the Shift key to select contiguous files or the Ctrl key to select additional random files.

  6. Click the Actions icon, represented by a chevron or down arrow, click More, and then click Share.

    NOTE: In the Thumbnail and Filmstrip views the Actions icon is located on the lower right corner of file image. For the List view, the Actions icon is located to the right of the file. In the Columns view, the Actions menu is located in the Preview column. When selecting multiple files, the Actions menu displays only for the file closest to the bottom and/or right side of the view.

  7. In the Share Files and Folders window, in the Select Share Options section, complete the following:
    Share files for
    Enter the number of days for which you want the link to the shared files or folder to be active.
    Sent link to email recipient
    Select this option to send a link to the files in an email and then complete the remaining fields.
    To
    If you are sending a link, enter the email address(es) of the person(s) to whom you want to send the link to the file or folder.
    Subject
    If you are sending a link, enter a subject line for the email message.
    Comment
    If you are sending a link, enter any comments or message that you want to include in the email message.
  8. Click OK.

If you selected to send a link, an email is sent to the email addresses you specified. Users can follow that link to view the file or folder.