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Frequently Asked Questions

Managing Hosted Exchange Email Distribution Lists

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Last Updated: May 23, 2014 1:06 PM

You can create up to 300 distribution lists in your Hosted Exchange Email account for each of your organizations. All users in your organization can send email messages to these lists. For each distribution list, you can designate members of that list as owners who can manage it.

You can add and remove contacts from the distribution lists by editing them in Outlook®. For instructions on using Outlook to add or remove contacts from distribution lists, see Populating Distribution Lists in Outlook Exchange Email.

Adding Distribution Lists

You can create a variety of distribution lists that all users in the organization can use.

To Add a Distribution List

  1. Open the folder of the Organization where you want to add a distribution list.
  2. Open the Distribution Lists folder.
  3. Above your list of Distribution Lists, click Add Distribution List.
  4. In the Distribution List Name field, enter a name for the new distribution list.
  5. From the Domain list, select the domain of the email account where you are creating the distribution list.
  6. To accept email messages from outside the organization, select Allow outside email addresses to send email to this distribution list.
  7. Optional: Under Owner Access, you can designate one or more members of the organization as owners of the distribution list by selecting email addresses from the Available Members list and clicking Add.
  8. Click OK.

Editing Distribution Lists

Owners of distribution lists can change the name or domain of a distribution list. Changing the domain changes the address of the distribution list. Owners can also add or remove other owners of the distribution list.

To Edit a Distribution List

  1. Open the folder of the Organization that contains the distribution list you want to modify.
  2. Open the Distribution Lists folder.
  3. In your list of Distribution Lists, in the Actions column, click the Edit icon for the distribution list you want to modify.
  4. Optional: In the Edit Distribution List section, you can change the name or select a different domain for the distribution list.
  5. Optional: For the Allow outside email addresses to send email to this distribution list option, you can change the setting to indicate whether or not you want to accept email messages from outside the organization.
  6. Optional: Under Owner Access, you can add or remove owners of the distribution list.
  7. Click OK.

Deleting Distribution Lists

When you delete a distribution list it is no longer available to the users in your organization.

To Delete a Distribution List

  1. Open the folder of the Organization that contains the distribution list you want to remove.
  2. Open the Distribution Lists folder.
  3. In your list of Distribution Lists, in the Actions column, click the Delete icon for the distribution list you want to remove.
  4. Click OK to confirm you want to delete the distribution list.